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Booking Terms & Conditions

All clients should read this carefully before booking a model/actor.

CONFIRMATION OF BOOKING

As required by the Department of Employment regulations, The Goldilocks Agency Booking Confirmation, containing the terms of the booking, must be adhered to.

BOOKING FEES

All fees are based on the following:

Full day = 8 hours
Half day = 4 hours

Excluding equity contracts, model/actor’s time will be charged at the hourly rate unless a half day or full day booking has been pre-arranged in writing.

OVERTIME

Overtime is charged at the agreed hourly rate and taken to the next hour up. Overtime rates apply outside 0900-1800 hours & on all bookings longer than 8 hours.
The rate between 1800hrs & midnight is 150% of the normal daily rate. Overtime between midnight & 0900hrs is to be negotiated.
Work on Sundays & Bank Holidays is 200% of the daily rate

INVOICING & PAYMENT

On all invoices, payment is required within 30 days of the date of invoice. In all cases the person booking the model will be invoiced and solely responsible for payment unless otherwise agreed at the time of booking.

TRAVEL

All travel costs should be reimbursed with valid receipt and will be included in the final invoice. If the parent is driving, petrol should be reimbursed at the standard rate of 40p per mile. This is calculated from the home postcode to the shoot location postcode, sought from AA Routefinder. Travel Days are charged at 50% of the BSF.

MEALS

Clients are responsible for model/actor’s meals on bookings.

MIXED AGENCY BOOKINGS

In the event that models/actors from another agency are working on the same assignment and providing the same services as models/actors from The Goldilocks Agency (but at a higher rate) then The Goldilocks Agency reserves the right to charge at the same rate.

USE OF IMAGES

The proposed initial media, territory and period of usage of the images must be negotiated prior to the booking and will be taken from the original breakdown received from the casting director, advertising agency or client.

It is the client’s responsibility to notify the agent and negotiate additional fees (including extensions of existing agreements) for any usage, which may be required or anticipated subsequent to the time of booking.

EXCLUSION FEES

A special fee will be negotiated when the work is for a company/product which precludes work for competing products. It is the client’s responsibility to check whether conflicting work has been done. If a model advertises a product he/she is able to work for any competitor unless an exclusion fee is negotiated.

MODEL RELEASE FORM

The Model Release form must be signed by the model and client at the end of every booking.

TEST AND EXPERIMENTAL PHOTOGRAPHY

A photographer is not permitted to use test and experimental photographs for commercial purposes or resale unless an agreement has been made in writing with the agency prior to the photographic session.

COPYRIGHT

The photographer is not entitled to use any of the images he takes for any usage beyond that agreed. The photographer to this extent agrees to restrict use of his copyright and if the model agency client is not a photographer, the client is to draw these Term & Conditions to the attention of the photographer and obtain his agreement to them before the shoot commences.

FASHION SHOWS

Payment of the agreed fees confers the right to make use of the model’s services on the catwalk for the specified show and the right to use photographs and video of the show reporting purposes only. Any other usage must be negotiated at the time of the booking.

PROVISIONAL BOOKINGS

Provisional bookings will be automatically cancelled if they are not confirmed within 48 hours of the proposed booking or if a definite booking is offered and the provisional cannot be confirmed.

CANCELLATION FEES

If a booking is cancelled within three working days of the starting time the full fee will be charged, unless the same model is rebooked by the same client within 24 hours, in which case 50% of the fee is charged. If a booking is cancelled outside the three-day period but within five working days of the starting time, 50% of the fee will be charged. If a booking is cancelled outside the five-day period, 25% of the fee will be charged. For trips and long bookings; if the booking is cancelled within a period equal to the length of the booking then the full fee is charged.

If a booking is cancelled because of illness or some other reason beyond the model’s or Agent’s control, neither the Agency nor the model shall be liable for cancellation charges.

INSURANCE

The client is responsible for the model/actor’s health and safety when the model/actor is travelling, or providing services in connection with the booking to the same extent as if the model/actor were an employee of the client. The client will maintain adequate insurance cover to underwrite its obligations to the model/actor.

The agent is not responsible if the model/actor fails to attend the booking. The client is advised to insure against any loss that might result if the model/actor does not keep a booking because of ill health or some other reason.

COMPLAINTS

Any cause for complaint should be reported to the agency when it arises. Complaints cannot be considered in retrospect.

Whilst every endeavour is made to provide a satisfactory and efficient service to clients the Agency cannot be held responsible for a model/actor’s conduct nor for any costs incurred by a model/actor’s lateness or non-appearance at an assignment. Because our fees are charged at the end of every assignment there are not normally any circumstances where refunds apply. But the agency will consider any reasonable request.

Children’s performance regulations 1968

Children under 16 years of age require a licence for paid performances. It is the client’s responsibility to licence the children. Please note to put a licence in place takes a minimum of 5-10 working days, depending on the council involved.

IF THE GOLDILOCKS AGENCY APPLIES FOR THE CHILD PERFORMANCE LICENCE

  • Whilst every endeavour is made to provide satisfactory and efficient service to our clients, we cannot be held responsible for a models/actors conduct on an assignment.
  • It is the clients responsibility to arrange insurance if indemnity is required against a model/actor’s inability to attend through sickness or unforeseen circumstances.
  • All fees are to be negotiated only with The Goldilocks Agency. The Goldilocks Agency reserves the right to negotiate within the structure of these terms and conditions.
  • These terms and conditions are without prejudice to any claim against the client.
  • As a supplier of services, these terms and conditions take precedence over terms and conditions that may be received from the client even when those terms and conditions have a similar clause to this.
  • These terms and conditions for booking and all other matters connected with the bookings are governed by English Law and any dispute will be settled in accordance with that law by a court in England.